Complex services lead to complex invoicing and pose a unique challenge in the world of accounts payable. The volume of invoices that can accumulate through technology and utility services can put a strain on any AP department. Those invoices are often lengthy, overly complicated, and sometimes purposefully vague. This is a perfect storm of factors that put any company in a position where they can be paying for services that no longer exist, not properly allocating cost, incurring cost increases for contracts terming out, or paying an invoice late; all because the information needed resides in multiple departments of the company. Many companies unknowingly increase their costs by purchasing services strictly on the basis of the invoice being presented in a certain way to make it easier to allocate and
manage charges.

Our technology allows you to control and manage services down to an inventory level whether it is a phone line or a water meter. This means that cost can be tracked and allocated to this level for all technology and utility invoices. You will be able to break out charges between companies, divisions, locations, people, or any type of combination needed. Our contract module will monitor the information necessary to audit and manage disputes on overbilled services. Rather than have your staff follow these through to resolution, we will fight on your behalf. Employment of our invoice module enables you to electronically provide your people with the information required to make better informed decisions. This will foster greater accountability which can result in a decrease of spend. Once charges are approved, we can provide you with a single consolidated invoice for payment that encompasses all technology and utility bills. This invoice can then be uploaded into your AP system from an AP posting file we provide you, which will provide you clarity, control, and cost savings.

As a Utility Manager, we understand that you may wear many hats for your organization. Empowering yourself with the correct information is critical to successfully managing these systems from an operational, administrative and financial standpoint. Having a tool in your arsenal that can efficiently communicate consumption data is paramount. Our technology works to audit your bills for rate errors, compare your buildings against other similar structures to gauge energy efficiency, and apply weather normalization and calendarization to compare consumption. Efficiency upgrades cost money, and our system will allow you to track your ROI to ensure you are getting what you paid for on any project. We can arm you with hundreds of customizable reports that will enable you to make informed decisions regarding your businesses utility consumption and spend.